Question for when importing evernote notes into devonthink. I would like so much to know if internal links linking evernote notes are also imported. How could I find them all and reconvert in devonthink link. Posted by 19 hours ago. ICloud Index/import. DEVONthink comes with built-in support for text recognition in a huge variety of languages. This allows, for example, to convert every image to be searchable, the same as one of the features of Evernote. The text can be either stored in a file comment or annotation or converted into a searchable PDF or other compatible formats. If Evernote cannot meet your demands, DEVONthink is certainly for you. Supported Platform: macOS, iOS. It depends what you want to do. If you need do much in manage your note, choose DevonThink. If you just need to collect notes all over the Internet, then Evernote works better. For myself, I use DevonThink Pro to manage my notes and files ( such a.

Over the years, I’ve discovered one thing that almost all of my clients have had in common: They have too much paper in their lives and they desperately want to get rid of as much of it as possible!

People are searching for a workable “Digital File Cabinet” solution. Download action act costa driver. Paper, emails, items clipped from websites — these days, they all need to be in the same place when you look for them (and preferably with the same feeling of solidity that you get from sticking something in a drawer).

Going paperless certainly isn’t without its own pitfalls, but few things are more professionally satisfying to me than seeing a palpable look of relief on people’s faces as we shrink their clutter down to the size of a disk drive.

Right now for Mac users, two of my favorite programs to help tame piles of paper are Evernote and DEVONthink Pro.

Evernote Vs. DEVONthink Pro

Evernote is a fantastic program (a platform, really) to collect and access your information from almost any type of device — and from anywhere that you can get an internet connection. Mac, Windows, iOS, Android, Windows Mobile, Blackberry — you name it, and Evernote probably has a client for it.1

The software and basic service are free, but the more advanced features require you to pay for a subscription. The free offering is quite good, but with its premium service restricting users to 1GB/month of uploading, it isn’t necessarily the best solution for people who have a mountain of paper to digitize.

In contrast, DEVONthink Pro excels at making sense of a really big pile of paper. Not only can it scan in and index an amount of paper limited only by your hard drive space, but DEVONthink will allow you to organize your files in hierarchical folders (something Evernote has a slightly different approach to with “Stacks”). It also has a sophisticated relational database which helps to uncover connections between documents that you might not necessarily find yourself. Add in a long history of developing great products for the Mac community and you’ve got yourself a deep, powerful program written to take full advantage of the Apple framework.

In some very specific cases, I’ve actually used both together with fantastic results. For these people (often Academics and Authors), I generally think of Evernote as short-term memory and DEVONthink Pro as long-term memory: They can scoop up bits of information wherever they are with Evernote and then bring them into DEVONthink Pro to take advantage of things like keyword extraction and automatic grouping.

Moving Between Evernote and DEVONthink Pro

Most apps these days allow you to import and export things easily, but keeping your metadata intact — the tags, the dates, etc. — is still often a challenge! People are often afraid to try a new note-taking/organizer program out of fear that, if they don’t like it, they’ll have to start all over and reproduce their work to organize their data when they move it into something else.

Evernote and DEVONthink don’t share their metadata automatically, but I’ve written two AppleScripts which allow you to move large numbers of items seamlessly between them — and which preserves as much of that valuable metadata as possible!

The AppleScripts

One script moves items from Evernote to DEVONthink, while the other moves items from DEVONthink to Evernote.

You should always begin cautiously at first to understand how each script works before moving large amounts of your files around. I use these scripts myself and feel very comfortable with using them, but I cannot accept any responsibility for any data misadventure you might suffer (e.g., Use at your own risk!). I’d suggest starting with a file or two until you get the hang of things.

I hope these scripts make things easier for you and that they help you try and find the right note-taking program for you. Enjoy!

Evernote To Devonthink

1. There’s even an open source Linux Port! [↩]

A few days back I posted a fairly detailed introduction to DEVONthink to Go for iOS. To follow that up, I promised some options for iOS users wanting to leave Evernote, and bring their data with them. Whether you want to go all in with DEVONthink, or you have in mind another app, the question is how to migrate Evernote data to another iOS app.

On macOS, you have a number of options. The most simple and clean being a direct transfer within DEVONthink Pro itself. Managing this process without a Mac, on the other hand, requires more creative thinking. What follows are some options for iOS only users wanting to export all Evernote data. DEVONthink is the endpoint in this case, but the process can easily be adapted for apps like Notebooks, Bear, or even Apple Notes.

Some of the Gotchas

I’ll admit I’m fortunate I could use a Mac to do this, but it’s not quite as difficult on iOS as it once was. Some advice out there will have you believe otherwise, but you can migrate your data without having to do it one note at a time. It is worth considering these potential stumbling blocks before you do it. I would pay special attention to the data you consider most important in Evernote, either tag it as such, or place it in a specific notebook. Reading on, you might also want to delimit different data types, such as text, PDFs, and images.

The arrival of drag and drop had me wondering if we could simply drag the notes across to another app. I will come back to this below. You can bring drag and drop come into play, it just won’t solve the problem on its own. Unfortunately, it’s not as simple as dragging all your notes from one place to another. If you try to transfer directly from Evernote, these are some of the frustrations you will encounter:

• Notes in Evernote are stored in a proprietary rich text format. If you try to drag notes, some apps like Apple Notes, will refuse the transfer when you try to drop them. Others, like DEVONthink, will allow you to drop the note, but will strip all the formatting. That might be fine for text only notes, but everything else is lost. The worst part is losing all your links.
• If you try dragging a note with an attachment, you will get the title and nothing else.
• If you can open the note and drag the attachment itself, it will come across no problem. Which is fine if you only want to drag a couple of items. I have hundreds of PDF attachments in Evernote.
• When drag and drop doesn’t work, you might think you could use the share sheet. You’d be right, if you want to choose between exporting web links for notes, or sending each individual note via email in Apple Mail.
• Evernote is mired to a functionality issue that, until recently, has bloodied the foreheads of iOS users. It doesn’t do multiple files.

Yep, it’s painful. Which is why so many people hit these walls and keep the status quo. ¹ Thankfully, we now have tools that can help overcome these problems. If you really want to migrate your Evernote data to another iOS app, you can.

Using Workflow

The Workflow route is straightforward enough. As alluded to above, depending on how precious you are about the data, it might require some preparation in Evernote. Whether you want to do this could come down to the number of notes you have, but discriminating by notebook or tag can help get better results. Tedious work on iOS, I know. You can always go nuts, and deal with the consequences later, whatever your destination. I’ll confess, that’s how I roll.

I have played around with this for long enough to feel confident advising a uniform approach to importing notes, whether you choose to bring them across as text, or PDFs. Technically Workflow, and DEVONthink can both handle the rich media that Evernote stores. Setting up a complex workflow with IF conditionals is possible, but you can end up with a lot of wacky results in amongst the ones that transfer properly. Likewise, encoding the rich text itself via URL isn’t as consistent I’d like.

Bear in mind, you’re not deleting the data in Evernote through this process. Even if you proceed after testing, and you’re still not happy with the results, you can try the other method below. ² The best results I get via Workflow are from encoding all the data as a PDFs. That won’t suit everyone.

Alternatively, you can do the same thing using Markdown, but any PDFs in Evernote won’t be encoded, they’ll come across blank. This is where that preparation comes in. If you have separated data types by tag, or notebook, you can run the different workflows individually. You can apply the same logic for images if you wish, although I haven’t set that up myself as I never stored any in Evernote.

No doubt somebody is reading this thinking the workflows don’t need to be separated. That’s true, or at least it should be. As I mentioned earlier, my efforts at combining them turned out some garbage. If you’ve had more success, I would love to hear about it. Read on, and you will see the workflows can be combined more easily when taking a different route.

Disclaimers

The workflow will make you specify the number of notes you want to export/import. This is a limitation of the API, you have to specify a number. It’s a good idea to test this anyway, so set the number low to start with.

These workflows also leave the ‘title’ parameter blank, as there seems to be a bug in one of the apps along the chain that interrupts the URL encoding — or decoding. ³ I will update the workflows when I’m certain the bug is squashed, but read on as there are better options below.

You can adapt this workflow for you own needs, of course. If you want to know more about the DEVONthink URL scheme, the documentation is included with the app. Or you can get it here

Evernote to DEVONthink Workflows

Evernote Devonthink Comparison

• Evernote to DEVONthink Markdown [download]
• Evernote to DEVONthink PDF [download]

Instructions, or TL;DR

Optional: Organise your Evernote data by data types using tags, or notebooks for Text and PDF ⁴. This is a giant pain, so before you go ahead and do it, make sure you have checked out the alternatives below. Either way, the process is as follows:

• Download the Workflows above
• If you don’t want to distinguish the data types, just run the PDF workflow for everything to come across as PDFs.
• If you have separated the data types, run each workflow separately.

Using a Cloud Service with Workflow

This route adds more complexity, but it gives you more flexibility as a result. There are some concessions with the form the data is transferred in, but that is true of all these methods. I have played around with a few different services, the main prerequisite being ease of use on iOS. A lot of web apps have awkward UI for touch control.

Google cloud transfer for Evernote, and you will most likely find results dominated by MultCloud. I can’t recommend it for this job, to start it’s a poster candidate for shitty web UI for a touch interface. But, the real reason is MultCloud transfers without conversion, so you end up with a bunch of ENML documents. ⁵ Outside Evernote they’re all but useless. At best, MultCloud is a backup option.

CloudHQ is also awful to look at, but it has much more granular options for the transfer, and the real kicker, it will actually work. You can use a free account with CloudHQ to export your notes in PDF, plain-text format, or both. It will export everything to Dropbox, or your pick of service. If anyone is wondering how this fits with my thoughts on cloud storage, data in Evernote is already insecure. This is about changing your ways.

Once you have everything transferred, you will do the same thing as above. However, there is some good news. The DropBox API will expose a lot more information to workflow from the initial call, so it is easier to set conditions in the workflow to combine the actions. In other words, if you transfer the data to a storage service first, you can run a single workflow from there.

Dropbox to DEVONthink Workflow

Devonthink 和 Evernote 谁是更好的知识管理工具

This workflow is setup to import PDFs, and Plain text files. Migrate your data from Evernote to Dropbox via CloudHQ

• Dropbox to DEVONthink Migrate [download]

Drag and Drop for Best Results

Drag and has made a lot of tasks on iOS much easier than ever before, with transferring data among them. With the help of the files, you can forget workflow altogether, and use drag and drop to manage the last part of the migration. The first step is the same as above, prepare and transfer your data from Evernote to cloud storage.

You can do this with with Dropbox, or Box. I haven’t tested it with any other cloud services, so your mileage may vary elsewhere. If you’re using free plans, it’s worth knowing the box free plan gives your 10gb of storage – the maximum file size is 250mb, but that won’t be a problem here, in fact unless you are storing large video files it is unlikely to be a problem ever. ⁶

The key is how you set the apps up. You probably know by now that integration with the Files app can be hit and miss. This process exemplifies the difference between Files, and the more traditional Finder on macOS. You might expect you can open up Files and drag documents from one service to another, like you would between folders on macOS, but if that works it all it is very limited.

For example, if you try to drag multiple files after selected them via the select function, you won’t be able to drop them anywhere. However, if you collect the files together by taping on them one at a time, then the files will stack together and you can drop them no problem. Then there is the matter of how folders must be setup to accept dragged items; the inbound folder accepting the files has to be added to the favourites section of the Files sidebar, to make it available as a drop destination. When you do get it to work with the files app exclusively, other strange things can happen. Like the metadata being out of whack.

The point I’m making is the process is more complicated than it seems. Illustrative of how much room for improvement remains in the brave new world of iOS Files. But, this is only true if you are trying to manage the entire process in the Files app itself. The story is completely different if you you start in the Files app, and drop your notes in the third-party app itself.

Instructions:

• You can skip organising your Evernote data type for this method, it will make no difference
• Use CloudHQ to transfer data to Dropbox
• Open up the files app. Select the notes your want to transfer, and dry them into the new app.

Other Apps as a Destination

Using DEVONthink as a destination, the results have been gapped doing things this way. The beauty of this method, however, is any app that accepts compatible data — and supports drag and drop — can be setup to receive the notes. She of the more popular note-taking apps on iOS will make the process even easier by providing an import function. Both GoodNotes, and Notability will let you import directly from cloud storage, without any further rigmarole. You can use drag and drop with both apps too, but you don’t need to.

If you want to migrate data from Evernote to alternate notes apps, all you need to do is transfer it via the CloudHQ method above, then import the notes via the import function of the app in question. If the app is only using iCloud, you should still be able to use the Files app to mitigate that problem. If not, I have setup a quick and dirty workflow to transfer from Dropbox to iCloud, you can get it here⁷

To-Do

Evernote’s API offers potential for users migrating data. Like most folks, I’m a little light on time to do this sort of thing right now. I’m not making any promises, but I’m half thinking I will play around with both Workflow, and Pythonista over the holidays to see what can be done. ⁸Anyone familiar with this site will also know how much I admire the Notebook app. It also has an excellent custom URL scheme. I intend to use it for setting up more workflows.

Even though I have already transferred the bejesus out of data from Evernote, I will still mess around with these workflows some more. If you’re interested in how any of this this progresses, signup to the mailing list. Or, I will post it here at a later date.

1. I should point out here that my leaving Evernote had nothing to do with the price of a subscription. ↩
2. I do think it gets better results ↩
3. It’s most likely DEVONthink, the developers assure me it’s not happening in the next build ↩
4. You can do images too, but you will have to adapt a Workflow for that ↩
5. Evernote markup language ↩
6. This is something that appears to confuse a lot of people. Box don’t do themselves any favours by wording it strangely either. The site says 250mb maximum upload. What it means is file size, not transfer limit. ↩
7. If you just want to archive your Evernote data in iCloud, this will work for that too. ↩
8. There are some existing scripts, but Evernote has moved to a new API. I haven’t yet found any in current working condition. Then again, I haven’t looked too closely yet. ↩